Ever wondered how content can cost you money?
Opportunity cost provides evidence that time is just as crucial to your work as money is, as less is paid for the information that defines your role.
The more time you spend being slowed down by paper-based administrative tasks, including going to the fax machine or looking through file cabinets for information, the more money you lose.
No matter how skilled you or your team are, disorganized online filing may still consume much time in a paperless workplace.
This time spent can be highly reduced by implementing SharePoint content management system for your corporation.
By utilizing the latest document management system technology and a solutions-based approach, your employees will reduce stress, time, and effort.
Moreover, implementing an electronic document management system with Microsoft and Fotopia will help remove inefficiencies that may significantly alter the course of professionals’ lives and the businesses they work for.
Best Practice For Content management system with Office 365
Utilizing SharePoint’s content-type features in your document management strategy is advised as a recommended practice.
You may set dynamic attributes and meta tags with this tool to match the submitted content.
Instead of manually creating folders on network storage, you may categorize documents using data columns or meta tags.
Setting up notifications at the document and library levels is another option.
You can receive notifications whenever a file in the library is updated. Even if another user deletes them or you don’t have admin rights, you may create alerts.
You can access more views if you edit the meta tags, create your viewpoints and then share them with the public.
With SharePoint content management, you can also utilize the capabilities to sort, filter, or arrange the display; the views help you better manage the space on your page.
Use fewer columns in the simplified view while still having them capture the necessary information.
While document check-in and versioning facilities are lovely, ask yourself if you need them.
To prevent two people from unintentionally making changes to the same document simultaneously, utilize the check-out feature.
Alternatively, you may use the versioning feature to restore prior document versions.
7 reasons to choose Microsoft SharePoint as your content management system
- Search and retrieve information in seconds.
- Minimize loss hazards.
- Lower your storage and operation costs.
- Version management.
- Improved compliance with regulations.
- Automating business processes.
- Safer and more outstanding teamwork.
Why is Fotopia your best ally?
The SharePoint data management system plays a large part in that industry.
This is because it may arrange your data in a manner that is easily accessible, utilizing a streamlined and cloud-based flow of information.
To enhance employees’ SharePoint content management experience, Fotopia provides the best content management tools in the market.
With our flagship Capture, Viewer, OCR, and eSignature solutions, you will efficiently manage your content on SharePoint.
When users have access to the information, they can fulfill deadlines, improve the quality of their contributions, and make better-informed judgments.
