Any organization with a substantial volume of paperwork and paper-based business operations will inevitably experience an overflow of documents, information, and data.
Each organization’s capacity to handle, manage and regulate such documents is a hard job, regardless of whether such papers are contracts, invoices, statements, or other documents.
Additionally, looking for and discovering content in specific situations might be a nightmare.
Unless you have a subscription to Microsoft 365 document management system.
As commonly believed that the most significant and crucial benefit of the SharePoint Online document management system is the ability to manage your documents.
The key factors are its ability to address issues with the overcrowding of documents in offices, the search functionality, and the ability to search for and access any information quickly.
Such factors have made Microsoft one of the world’s top data and information management services providers.
To maximize your SharePoint experience, you need to have complete document scanning and capture functions, which can be provided by FotoCapture, the tool built exclusively to build and manage your metadata on Microsoft SharePoint.
FotoCapture’s features
1. Creating Your ECM: Scanning & Indexing
The essential initial stages in every organization’s digital transition are document scanning, indexing, and metadata creation.
2. Digitize your content anywhere, anytime
Enter data using any paper or digital resources. Drag & drop any files, emails, photos, PDF files, etc., right into your Fotopia collection or scan to SharePoint immediately.
3. An effective OCR engine
You can search for any information, whether handwritten or scanned from an old newspaper, by converting scanned text into word-processing files through Fotopia’s OCR engine.
4. Security and precision
Save scanned documents quickly and effectively to a SharePoint store from any web-enabled location, and limit access to secured individuals.
5. Batch Administration
Users can set up the proper settings group when the document capture activity is defined, controlled, and organized throughout the organization (Batch Class).
6. Workflow for Customizable Capture
Control and tailor the document capture process to ensure that all documents are queued for review and that each batch’s progress is tracked.
7. Boost return on investment
After making considerable investments in Microsoft 365 and SharePoint, Fotopia Capture will accelerate ROI.
8. Regulatory Conformity
Reduce the risk of regulatory and compliance violations by accurately identifying, storing, and making material accessible visually.
Microsoft 365 document management system benefits
- Reduces storage capacity.
- Superior Security.
- Compliance with regulations.
- Content search and discovery.
- Team Collaboration.
- Better disaster recovery and backup.
- Intangible Advantages.
Fotopia’s document management solutions
Fotopia and Microsoft 365 document management system represent the pinnacle of business document management software, and they are now available together as a bundle for you.
This makes it simple for your business to collect documents from physical and digital sources, index, export, and preserve them on Microsoft 365.
In addition to digital documents, email, local drives, cloud systems, and other similar mediums, a unified and tightly regulated document management system is being implemented.
You can also collaborate with your team, make edits and work directly on the cloud, all while maintaining the security features of Microsoft 365.
Building your document management system on Microsoft 365 with Fotopia enables scalability since it is possible, to begin with, to one user and raise the number of users on your document management system to thousands.
