It is possible to save a large amount of time and money by converting paper files to digital searchable assets using digital document solutions, storing the digital files in electronic filing cabinets, and using automated signing and approval processes.
The handling of digital documents offers a number of important benefits, including significant cost reductions and improvements in operational efficiency.
It may appear to be a very intimidating operation to scan and convert thousands or millions of paper files, yet this can be accomplished.
It is recommended that a progressive approach be taken, beginning with the forms and documents that are used the most frequently, and then gradually expanding to include more papers as they are used or requested.
FotoCapture is one of the digital document solutions that can help you transform physical papers into fully searchable digital files with scanning, indexing and archiving tools.
What are digital document solutions?
A document is considered to be digital if its initial form does not include the use of paper, an example of this would be an invoice that is delivered as a PDF file via email or a scanned image that is converted into a digital file.
Document management software makes it possible for relevant employees to immediately access whatever insights are being offered.
Due to this, it is also much simpler to enter essential information into the system or other business software that your organization prefers to use.
Benefits of digital document management
- More efficiency
Wherever you go, it is much simpler to access and share digital files, digital files make it quick and simple to collaborate with employees in various offices or to look up plans during an unplanned meeting.
They are also very practical because they make it simple to get electronic signatures.
- Security
Despite being convenient, paper files are more vulnerable to theft and loss, personal data stored in paper files are also more exposed to prying eyes.
You could lose a lot of valuable, crucial data and records if your company suffered from fire or water damage.
Digital storage, on the other hand, enables remote access to secure off-site backups.
Digital document solutions as FotoCapture and FotoView enable you to use encrypted forms, digital signatures, and personal information’s redaction in addition to securing your existing information.
You may relax knowing that your organization complies with privacy information compliance rules and that your sensitive data is safe.
- Reduces space
It takes up a lot of room to store paper files, sometimes businesses generate so much paper that off-site storage is required, keeping records requires additional funds.
By switching to a digital system, you can save both physical space and money.
The extra room could be used to add a new employee, buy new equipment, or reduce the size of your real estate footprint.
Why choose Fotopia Technologies?
We created cutting-edge digital document solutions for automated data capture in order to minimize the amount of data that must be entered by hand and to hasten the overall document collection procedure.
Our technology is able to capture content in a wide variety of formats, via FotoCapture which is a document management system including scanned paper documents, electronic documents, and other digital formats.
Also, with FotoView, you can edit, annotate and add stamps and signatures to your documents.
