Spending unnecessary amounts of time, money, and other resources searching through each filing cabinet to find crucial documents is a drain on your organization.
The most productive businesses are those that are aware of the drawbacks associated with the manual storing of information and are adopting document imaging software solutions in order to quickly locate the information they require.
Switch from using paper-based document control processes to using an electronic document imaging software instead.
This will allow for faster information capture, routing and retrieval, automatic document version control, and improved auditing through the use of an electronic audit trail.
The use of paper-based document control methods can be converted into a paperless process by using FotoCapture.
What is document imaging software?
It is the process of “digitizing” physical documents is referred to as document imaging.
Document imaging can be explained in more layman’s terms as the process of using a scanner to capture excellent images of your papers, categorize and index them for later usage.
These images can then be stored digitally in place of the real document itself, which eliminates the need for storage space.
What is the use of document imaging?
- Capture high volume of documents
You will be able to collect, scan, index and retrieve all of your documents whenever you need to if you use document imaging solutions that are of high quality.
Your users will also have the opportunity to import documents as individual sheets or as a complete batch of documents in an automated matter depending on the document type.
- Security
The application of permitted access and feature rights, such as the ability to move, delete, or restore particular documents or folders, is something that document imaging software may assist with.
You can quickly and simply guarantee that your papers adhere to federal requirements by using document imaging software solutions that are also compliant with essential recordkeeping standards such as HIPAA and SEC.
- Lookup of text
Users using document imaging software have the ability to search within a document for particular keywords or phrases by utilizing optical character recognition, also known as OCR.
Users of document imaging software have the additional capability of locating specific text through the use of preconfigured search options or associated metadata.
- Annotations
Users of your organization’s repository are able to collaborate on modifying a variety of documents thanks to the annotation feature.
The best document imaging software will typically come along with a variety of annotation tools, such as shapes, stamps, and text or remark boxes.
Why choose Fotopia Tech?
The amount of time spent on managing your material and documents can be cut down greatly with the help of document imaging software “FotoCapture” from Fotopia.
It is so powerful that even papers of low quality may be turned into a completely searchable text.
Also, using Fotopia’s OCR software known as FotoGnize uses machine learning to interpret photos and then turns those readings into text that can be searched in either Arabic or English.
Through advanced machine learning capabilities, thereby giving you with a document management solution that is more trustworthy and convenient.
