Supply Chain & Procurement

Seamlessly Handle Your Purchase Orders &
Invoices with Ease!

ECM & Supply Chain & Procurement

ECM improves supply chain and procurement by automating document workflows, enhancing visibility into supplier contracts, and speeding up approvals. It reduces processing errors, ensures compliance, and enables quick access to key documents like purchase orders and invoices, resulting in cost savings and more efficient vendor management. This is where Fotopia shines, taking your ECM experience to the next level!
Dive in to explore how Fotopia transforms the Supply Chain & Procurement department into a powerhouse of efficiency!
Customer Support

Satisfied Customers

Supply Chain
Change Management
Streamlined organization and secure management of Investment Documents for enhanced efficiency and compliance.
Student Records
Secure document storage
Quality Control
Risk Assessment
Logistics Coordination
Customer Service

Fotopia in the Realm of Supply Chain & Procurement

Efficient Document Handling
Bulk scanning, customizable capture workflows, and rapid image-to-text conversion streamline the processing of purchase orders, contracts, and supplier documents.
Accurate Metadata Extraction
English and Arabic OCR ensures quick and precise classification and indexing of documents, facilitating faster retrieval and processing.
Enhanced Document Retrieval
Instant search with metadata filters and keywords allows quick access to critical procurement documents, improving decision-making speed.
Improved Collaboration
The ability to edit and add comments, stamps, and signatures enhances collaboration on contracts and procurement documents.
Seamless Integration
Integration with any ECM platform and external databases ensures smooth connectivity and data retrieval across systems, optimizing procurement operations.
Quality Assurance
The quality assurance module ensures accuracy in indexed documents, reducing errors and improving the reliability of procurement records.
Enhanced Security
On-premises or private cloud deployment, along with data encryption and access rights management, protects sensitive procurement information.
Cost-Effectiveness
Fotopia provides great value for money by offering comprehensive features at a lower cost compared to other complex, overpriced products.

Bulk Scanning of Citizen & Public Records

Robust scanning module with customizable settings enabling bulk scanning, merging and splitting documents, automatic document separation and more.

English & Arabic OCR

Fotopia leverages advanced Optical Character Recognition (OCR) to auto-classify and
auto-index documents in both English and Arabic which ensures quick and accurate
metadata extraction.

Rapid Image to Text Conversion

Instantly convert scanned records and images into
searchable and editable text with high accuracy.

Quality Assurance

Indexed documents are directed to the quality assurance module to
ensure metadata accuracy and the reviewer can add comments, make edits to the
documents, and also return them to the scanning or indexing queues.

Seamless Integration with any ECM platform

Whether SharePoint, Documentum,
Alfresco, Nuxeo, FileNet or whichever ECM system your organization is using, Fotopia
can integrate with it, enhancing user experience.

Integration with External Databases

Seamlessly connect with external databases to
enhance data retrieval.

Enhanced Security

You have the option to deploy Fotopia on-premises or on a private
cloud which is more secure than a public cloud. In addition, Fotopia applies data in
transit encryption using HTTPS, authentication, authorization, code scans and
vulnerability checks and enables activity logs for monitoring and tracking.

Customizable Capture Workflows

You can tailor the capture workflow for each job
according to your needs, by either just selecting scanning and exporting or also include
indexing and/or autoindexing and/or QA.

Access Rights Management

Control and manage access rights of users and groups on the job and function level to maintain security and confidentiality of records.

Customizable Document Type & Job Settings

Configure document type and job settings to fit your needs.

Instant Document Retrieval

Retrieve any document in seconds, significantly reducing search time and increasing productivity.

Keyword Discovery

Discover content by keywords, allowing for more targeted and efficient searches that yield precise results.

Metadata Filtering

Search for documents using multiple metadata filters at the same time to narrow down search results and find exactly what you need with minimal effort.

Edit your documents

With multiple annotation tools, you can add notes, comments, highlights, signatures, and stamps to your documents effortlessly.

Customizable Stamps & Signatures

Create, store, and use multiple stamps and signatures to your documents for tracking, approval, and verification purposes.

Redaction

Conceal confidential information using the redaction tool, ensuring sensitive data is hidden.

User-Friendly Interface

Navigate through Fotopia with ease, using intuitive tools.

Ease of Collaboration

Collaborate with your team on documents to make changes.

Cost Reduction

Replace overpriced, complex products with Fotopia,
which can be tailored to your needs.

Our Testimonials

"The UAE government is always discussing and implementing innovative solutions that help us achieve a more efficient work environment in the minimum time available. Using Fotopia technologies has helped us move forward to a paperless environment as per the UAE government vision for of governmental transactions."
"Our implementation of Fotopia comes as a positive step towards a complete document management solution on SharePoint. Fotopia’s solution saved around 50% of our costs and provided an efficient solution for our team to use on their daily backlog operations."
"We are glad that we have chosen Fotopia for the project. The solution had a huge impact on the digitization of our documents, reducing our daily costs, improving our document security and added more efficiency to our day-to-day team collaboration on SharePoint."

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