Admin

Discover How Fotopia Transforms Document
Management into a Breeze!

ECM & Admin

ECM enhances the admin department by automating routine tasks like document filing, approvals, and record management. It improves document accessibility, reduces paper usage, and ensures compliance with retention policies. This leads to increased efficiency, cost savings, and better organization of critical administrative data. Ready to supercharge your ECM? This is where Fotopia shines.
Dive in to explore how Fotopia transforms the Admin department into a powerhouse of efficiency!
Workflow Automation

Satisfied Customers

Supply Chain
Change Management
Streamlined organization and secure management of Investment Documents for enhanced efficiency and compliance.
Student Records
Secure document storage
Quality Control
Risk Assessment
Logistics Coordination
Customer Service

Fotopia in the Realm of Admin

Efficient Document Processing
Bulk scanning and customizable capture workflows streamline the management of administrative paperwork, memos, and reports.
Quick Document Retrieval
Instant search capabilities with metadata filters and keywords enhance the efficiency of retrieving administrative documents.
Accurate Metadata Extraction
Advanced OCR and image-to-text conversion improve the indexing and classification of administrative records.
Enhanced Collaboration
Editing features and the ability to add comments and stamps facilitate better collaboration on internal documents and approvals.
Secure Document Management
Access rights management and encryption protect sensitive administrative data and ensure compliance with security policies.
Quality Assurance
Ensures accuracy in document indexing and metadata, reducing errors in administrative records.
Seamless Integration
Connects easily with existing ECM platforms and external databases, improving data management and retrieval across administrative systems.
Great Value for Money
Offers a budget-friendly option compared to complex and expensive administrative document management systems.

Bulk Scanning of Citizen & Public Records

Robust scanning module with customizable settings enabling bulk scanning, merging and splitting documents, automatic document separation and more.

English & Arabic OCR

Fotopia leverages advanced Optical Character Recognition (OCR) to auto-classify and
auto-index documents in both English and Arabic which ensures quick and accurate
metadata extraction.

Rapid Image to Text Conversion

Instantly convert scanned records and images into
searchable and editable text with high accuracy.

Quality Assurance

Indexed documents are directed to the quality assurance module to
ensure metadata accuracy and the reviewer can add comments, make edits to the
documents, and also return them to the scanning or indexing queues.

Seamless Integration with any ECM platform

Whether SharePoint, Documentum,
Alfresco, Nuxeo, FileNet or whichever ECM system your organization is using, Fotopia
can integrate with it, enhancing user experience.

Integration with External Databases

Seamlessly connect with external databases to
enhance data retrieval.

Enhanced Security

You have the option to deploy Fotopia on-premises or on a private
cloud which is more secure than a public cloud. In addition, Fotopia applies data in
transit encryption using HTTPS, authentication, authorization, code scans and
vulnerability checks and enables activity logs for monitoring and tracking.

Customizable Capture Workflows

You can tailor the capture workflow for each job
according to your needs, by either just selecting scanning and exporting or also include
indexing and/or autoindexing and/or QA.

Access Rights Management

Control and manage access rights of users and groups on the job and function level to maintain security and confidentiality of records.

Customizable Document Type & Job Settings

Configure document type and job settings to fit your needs.

Instant Document Retrieval

Retrieve any document in seconds, significantly reducing search time and increasing productivity.

Keyword Discovery

Discover content by keywords, allowing for more targeted and efficient searches that yield precise results.

Metadata Filtering

Search for documents using multiple metadata filters at the same time to narrow down search results and find exactly what you need with minimal effort.

Edit your documents

With multiple annotation tools, you can add notes, comments, highlights, signatures, and stamps to your documents effortlessly.

Customizable Stamps & Signatures

Create, store, and use multiple stamps and signatures to your documents for tracking, approval, and verification purposes.

Redaction

Conceal confidential information using the redaction tool, ensuring sensitive data is hidden.

User-Friendly Interface

Navigate through Fotopia with ease, using intuitive tools.

Ease of Collaboration

Collaborate with your team on documents to make changes.

Cost Reduction

Replace overpriced, complex products with Fotopia,
which can be tailored to your needs.

Our Testimonials

"The UAE government is always discussing and implementing innovative solutions that help us achieve a more efficient work environment in the minimum time available. Using Fotopia technologies has helped us move forward to a paperless environment as per the UAE government vision for of governmental transactions."
"Our implementation of Fotopia comes as a positive step towards a complete document management solution on SharePoint. Fotopia’s solution saved around 50% of our costs and provided an efficient solution for our team to use on their daily backlog operations."
"We are glad that we have chosen Fotopia for the project. The solution had a huge impact on the digitization of our documents, reducing our daily costs, improving our document security and added more efficiency to our day-to-day team collaboration on SharePoint."

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